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Referrals: Writing a thank you letter that gets you more referrals

Referrals: Writing a Letter that gets you More Referrals

By Jeffrey Dobkin

What’s the best way to get more referral business? It’s by writing a thank-you letter.

Here’s how it works: First, you get a referral. I know – I’m as surprised as you are, but sometimes it happens: someone liked you… and somewhere down the line they passed-on some good words to a new customer or prospect who calls you.

The Plan: to encourage them to refer you again and again,
send them a “Thank You for your referral!” letter.

Jeff Dobkin at Baseball Game

Jeffrey Dobkin at the game.

Here’s what happens: First, your “Thank you!” letter elevates you from the silent majority — you know – the people who never bothered to express their appreciation for receiving a referral.

Your effort got you noticed, and placed you well above 99.9% of other people who have received a referral from someone and never even said thanks, let alone write a nice letter.

Here’s how to get even more business from it.  But first, kindly note – a phone call to thank someone is not the same. Calling is fine, but when you hang up the phone, you cease to exist.

A phone call just doesn’t have the impact of a thank you letter. Whatever you said on the phone fades into the horizon – like yesterday’s sun. But not a letter. A letter has time to sit on the recipient’s desk as a lasting memento of your appreciation. A phone call just doesn’t compare to the visual goodwill generated by an appreciative letter.

The Most Valuable Letter

“Thanks for your referral,” is the single most valuable letter you can write.

“Thank you for your kind referral. I appreciate the privilege to be of service to your colleague. I don’t take referrals lightly – or for granted – and assure you I will provide good value…”

Continue and conclude, “Thank you so much for your referral and your trust.” See how powerful this thank you letter becomes.

A referral is the highest level of trust a client or friend can show. It’s the leap of faith that you’ll perform exceptionally well for someone else, even when completely out of view. The person who recommends you puts their own name and reputation on the line for you. Does it deserve a thank you letter? Yes! But wait, there’s more.

Why is your “Thank you” letter so, so effective at getting you more business? First, it makes the person feel comfortable with their recommendation of you, because now they know you’re going to do the best job you possibly can for the person they recommended you to.

They know you’re going to lean over backwards to look good, and to make them look good for offering their referral. You can’t make them feel this good about referring someone with an advertisement, a brochure or a phone call… but it’s easy to do with a well placed and well timed “Thank you” letter.

With a personal letter it’s easy to convince someone who has referred you that you really do appreciate the trust they’ve placed in you, your products and/or services. You can make them feel, well, like they should refer more people to you, all the time. And therein lies the beauty, the value, and the monetary worth in the most valuable letter you can write: the “Thank you for your referral!” letter. The recipient will remember it, and when the opportunity comes up again, they’ll continue to refer more people to you.

Part II  ·  Writing Thank you Letters

The “Thank you for your referral letter!”  The best advertising ever for under 50¢

You’ve heard of word-of-mouth advertising as the best (and the cheapest) form of advertising? Well, a “Thank you for your referral” letter is better. It’s how you make referrals happen, again and again. And get new business again and again.

So now this “Thank you for your referral” letter has become the least costly AND the most effective piece of advertising you can write, bar none. Least costly? AND most effective? Hummm…

Writing the Letter

Since the “Thanks for your kind referral” letter has now become the most effective piece of advertising you can write, it’s no longer in the “I’ll just dash off this letter” category. It becomes an art form, a personal ad in the form and style of a letter. Make it a great one. Well written and nicely designed. Something that will sit on their desk for a while – and make them smile every time they look at it.  Once you have written and designed a great thank you for your referral letter, you can use it again and again over time.  Might as well do it right the first time.

Sending a Hard-Working Gift

Insurance Sales Letters Photo

Sales Letters written by Jeffrey Dobkin

What does my office do for people who refer direct marketing consulting or copywriting clients to us? We send them a Cross Pen, and of course a wonderful letter with this gift that says thank you so much for your kind referral and your trust.

We have THEIR name engraved on the pen. I figure the only person who wants a pen with my name on it is… me! Don’t worry, they’ll remember where they got it!

By the time we ship their new pen to them, and of course our own personal letter of thanks, it costs us about $25. Is it worth it? You tell me: the prospect who received the referral about us trusts us because he or she received the personal recommendation from a friend. If we do any work for the new client, our copywriting and market-consulting fees range from… well, we get our $25 back pretty quick. Many clients stay with us for years.

We don’t convert all the prospects referred to us into actual rent-paying customers. Some don’t need our marketing skills, or high-powered direct marketing sales letters or direct selling sales material. Some aren’t ready to launch products just yet; and some are just tire-kickers or fishing. No matter, we still send an engraved pen to the referral source with a nice letter of thanks. They did their part.

Funny, the more letters we send, the more referrals we seem to get from the referral source. Which we really do appreciate. If you’d like to get more business, write an exceptional “Thank you for your referral!” letter, and keep it at-the-ready – to personalize and send to customers and friends if and when they give you a referral. Hey, it could happen…

You can’t buy that kind of advertising – that goodwill or trust, or those kind referrals – at any price. Or can you?

Jeff Dobkin will now take your questions. Email Jeffrey Here: Jeff at Dobkin dot com.

 

Dobkin is a speaker (blah blah blah, yip yip yip) and a marketing consultant (marketing plans, pr, market strategy, plan analysis: audits and review, media review) who happens to be an amazing writer (corporate literature, articles, brochures, ads, collateral, annual reports, technical material), specializing in direct-selling print and web (DR Ads, catalogs, TV scripts, web copy) and direct marketing material (letters, direct mail, mailing packages brochures, catalogs, web copy and did I mention post cards?) He’s also pretty darn good at analyzing catalogs, ads and campaigns and direct mail packages. He has written over 250 articles and 5 books on direct marketing. He can be reached at 610-642-1000. Poke around at www.JeffreyDobkin.com for additional articles and more of Jeff’s fun-filled, typo-prone and grammatically-challenged writing.  Don’t forget to buy Jeffrey’s Books and audios – Click Here to see what’s offered!  If you’d like to have a copy of the “Thank you for your referral” letter we use around here, please email us.  Mention this article and Jeffrey will send you a free copy.  Thanks.